Policies, Resources and Forms

The following resources are designed to help Bella Vista clients get the most out of their experience.

Policies

Bella Vista Training Center policies apply to all classes and programs held at the center. The policies have been established to ensure the safety of both dogs and individuals while attending events and classes at Bella Vista. We appreciate everyone’s cooperation with these rules and reserve the right to excuse dogs/individuals who do not comply with any of these items.

General Policies

No Smoking!

Individuals are not permitted to smoke in any Bella Vista Training Center building (including bathrooms) or within 100 feet of any building. We strongly encourage you to refrain from this behavior! However, if you must smoke, please do so inside your vehicle. Smokers must discard of all waste safely in an appropriate container.

Clean Up!

Please clean up after yourself and your dog – both inside and outside. All waste goes into outdoor trash cans. Only bottles and cans go into the blue recycle containers. If you need supplies to clean up after your dog, they are located near the doors. Please ask if you do not find the materials you need.

Dog Areas

Dogs may be walked in all areas in front of the Arena, Kennel and the Annex up to the public road. Please do not walk your dog behind any building. Please do not walk your dog on the adjoining private properties. Anyone caught trespassing on the neighbors’ properties will be immediately banned from all events at Bella Vista.

Do not allow dogs to urinate on the buildings, trash cans or cones.

Dogs are not permitted in the fenced-in areas.

Payment Policy

All payments must be made by check or cash. Bella Vista Bucks/gift certificates will also be accepted as payment for any event where the fee is made payable to BVTC.

All checks are cashed upon receipt.

There is a $35 fee for each returned check.

Classes

New students: Full payment is due at the time of registration.

Returning students:

  • Agility students must make full payment at least one week prior to the end of the current session to maintain a training spot in their current class or to move to a different session with the instructor’s approval. This requirement will be strictly enforced since at the current time we have a waiting list for these classes. If training spots are available, students may enroll late but will be charged a $10 late fee in addition to the class cost.
  • Obedience students must make full payment to hold their spot in classes. Early payment is strongly encouraged. Payment not received seven calendar days prior to the start of the training session will be charged a $10 late fee in addition to the class cost.
  • No refunds will be provided. In the event of serious illness/injury, Bella Vista Training Center may at its sole discretion issue full or partial credit for future classes. Documentation from a medical professional must be provided.

Seminars and Workshops

  • Full payment is due at the time of registration.
  • No slots will be held without full payment.
  • Refunds will only be provided if the slot can be filled. A $25 administrative fee will be charged and will be deducted from the refund. Individuals may elect to independently find a replacement for their slot at no charge. Bella Vista requests that it be informed of these changes to provide the presenter with accurate registration information.

Trials

  • Full payment is due at the time of registration.
  • Entries withdrawn prior to the pre-entry deadline will be charged the administrative fee as listed in the premium.
  • Refunds for injured dogs and bitches in season will be issued as listed in the premium.

Cancellations by BVTC/Hosting Organizations

  • Unfortunately, at times, we are forced to cancel or reschedule an event. If this situation arises, individuals will receive the first opportunity to participate in the rescheduled event/class. If this is not agreeable with the participant, a full refund will be issued.
  • Trials: Refund decisions will be made in conjunction with the hosting club and will be pro-rated to cover any costs that must be paid.

Policy last updated: April 1, 2019

“P” Policy

POTTY your dog before entering the building.

PLAN breaks in your training/showing to take your dog outside to eliminate.

PAY a $5 fee for any mistakes (dog urinates, defecates or vomits in the building).

PLACE all waste outside and follow the posted clean up procedure.

PENALTIES for non-payment and/or inadequate clean-up will range from increased fees to excusal from the building.

PLEASE note: Repeat offenders may lose the privilege to train and/or attend events at Bella Vista Training Center.

Intact Dogs/Bitches Events and Classes Policy

Bella Vista Training Center welcomes the entry of intact bitches and dogs into our events, classes and boarding facility.

Events and Classes Policy

Trials: Bitches in season are not allowed to participate and are not permitted in the arena. Please contact the host organization for any refunds.

Seminars: Please contact the host organization for information. Seminars hosted by Bella Vista may allow bitches in season to participate if wearing an appropriate protective garment. Permission must be received from Bella Vista Training Center in writing prior to attending the event.

Classes: Bella Vista will allow bitches in season to participate if wearing an appropriate protective garment.

IMPORTANT NOTE: Anyone violating these rules will be subject to a fee of $25 and may be excused from the event/class with no refunds issued.

Boarding Policy

Bella Vista allows intact dogs and bitches to be boarded. Please advise us if your bitch is in season or due to come into season while being boarded. Thank you!

Basic Requirements for All Bella Vista Agility Classes

Arena and Annex Rental Rules and Rates

General Requirements

  • All arena space rental periods must be scheduled in advance with Bella Vista Training Center. Any use over a three-hour period requires a written contract and a deposit. Hourly rentals can be scheduled through email or telephone contact. Rental periods begin at the scheduled time slot and all training including set up and clean-up activities are part of the rental period.
  • Individuals renting the arena may not give lessons to other individuals without prior approval from Bella Vista.
  • Abuse of equipment will not be tolerated and any costs associated with damage will be the responsibility of the individual renting the space.
  • Bella Vista Training Center reserves the right to deny access to any group or individual. Renting the arena is a privilege and all Bella Vista policies (including the “P” Policy for the arena) must be adhered to at all times. Failure to follow the established rules and procedures will result in the termination of the rental privileges.
  • Dogs must be under control at all times.
  • Flexi/retractable style leashes may not be used inside the buildings or within 100 feet of the entrances of any building. Dogs may not be off-leash at any time unless there is a designated enclosed area identified for this use. Dog may not be off-leash at any time (except at a practice jump) for all AKC events.
  • Individuals must clean up after the dog and themselves (both inside and outdoors).
  • No smoking/vaping in any building or outdoor area. If you must smoke/vape, please do so inside your vehicle.
  • All lights and utilities must be set as instructed. Arena heat is set at 55 degrees, Annex heat is set at 65 degrees and air conditioning is set at 72 degrees. Temperatures cannot be adjusted without Bella Vista Training Center permission.
  • Facility and/or equipment issues must be reported immediately to Bella Vista at 717-515-5146.
  • Payment is due at the time of use. Cash or checks are accepted. There is a $35 fee for returned checks.
  • Failure to comply with any of these requirements will result in the loss of the privilege to rent the facility and if future events are booked, the deposit will become the sole property of Bella Vista Training Center. Individuals attending events who do not comply will be asked to leave the property and will be banned from future events.
  • Please note that all public areas are under 24-hour video surveillance. Any individual identified as failing to observe these rules will be subject to a minimum fine of $50 and may be denied future access to our properties and services.

Arena Hourly Rental Rates

Minimum rental period is 30 minutes.

Individuals

Current students/instructors (defined as an individual currently teaching/enrolled in a weekly Bella Vista class)

  • $20 per 30 minutes without heat
  • $30 per 30 minutes with heat
  • $30 per hour without heat
  • $55 per hour with heat

All other individuals

  • $25 per 30 minutes without heat
  • $40 per 30 minutes with heat
  • $40 per hour without heat
  • $65 per hour with heat

For all individuals

Hourly rental sessions are limited to two individuals. Each additional individual in attendance is an additional $10 per hour or $5 per 30 minutes charge.

Outside Instructors

The Arena and Annex are available to individuals to hold private and group lessons. Minimal rental time is 4 hours. Price and hours will be negotiated and a contract must be signed. Please contact Bella Vista for more information.

Groups

Group rentals (defined as 6 or more individuals) – minimum rental period is 1 hour.

Group rental will be by the hour and by the dog.

Per hour and by dog

  • $50 for half of the arena or $75 for the entire arena plus a fee of $5 per dog per hour

Additional time

  • 60-minute time slots at the above rates
  • 30-minute time periods at $25 for half of the arena and $40 for the full arena plus a fee of $2.50 per dog for the 30-minute period

Heat is an additional $30 per hour.

Annex Hourly Rental Rates

Minimum rental period is 30 minutes.

  • $30 per hour ($20 for 30 minutes)
  • $225 per day

Day Rental Fees (Entire Arena)

Non-Agility Events

Daily rate for Arena only

  • $600 – no heat/air conditioning with no equipment
  • $750 – heat/air conditioning with no equipment

Daily rate for Arena and Annex

  • $750 – no heat in arena and no equipment
  • $900 – heat in the arena and no equipment

Daily rate for Annex only

  • $200 per day

Obedience equipment and gating

  • One ring of Obedience equipment and one ring of Rally equipment including AKC rally signs is available.
  • Tables, chairs and easel are available for use.
  • Plastic gating for up to three rings is available.
  • Rental rate for obedience equipment, tables, chairs and gating is $125 per day.
  • Use of easel, tables, chairs and gating is $100 per day.
  • Cost for a second ring is $75 per day.

AKC Agility Events (Arena and Annex Space)

Bella Vista Training Center equipment must be used for all agility events. Equipment includes all obstacles that meet AKC specifications, full curtain electronic timers with time display, tables, chairs, self-closing gateing and an easel.

  • $1650 per day (fee is for normal trial activities; additional events held such as lessons, workshops, non-titling classes, meeting, parties, etc., will be subject to additional rental fees that must be negotiated in advance in the contract

All-Inclusive Agility Trial Service

(All-breed trials only unless approved by Bella Vista Training Center)

Bella Vista offers the service of total trial coordination. This includes the use of all Bella Vista equipment and facilities, hiring of judges, setup and cleanup services, trial secretary services, ribbons, volunteer coordination and hospitality.

Hosting organizations receive a flat fee per run of $3 for AKC agility events, $2 for CPE/USDAA Agility (minus refunds).

All-Inclusive Obedience Trial Service

(All-breed trials only unless approved by Bella Vista Training Center)

Bella Vista offers the service of total trial coordination. This includes the use of all Bella Vista equipment and facilities, hiring of judges, setup and cleanup services, trial secretary services, ribbons, volunteer coordination and hospitality.

Hosting organizations receive $3 per entry (minus refunded entries).

Agility Trial Secretary Services

  • $2.50 per entry (including refunded entries after the closing date) if the club assumes all fiscal responsibility for the entry fees
  • $3 per entry (including refunded entries after the closing date) if fees are handled by Bella Vista Training Center; Bella Vista maintains the right to charge administrative fees for withdrawn/refunded entries and checks returned for any reason
  • Minimum fee is $350

Obedience Trial Secretary Services

  • $6 per entry (including refunded entries after the closing date) if the club assumes all fiscal responsibility for the entry fees
  • $6.50 per entry (including refunded entries after the closing date) if fees are handled by Bella Vista Training Center; Bella Vista maintains the right to charge administrative fees for withdrawn/refunded entries and checks returned for any reason
  • Minimum fee is $350

Additional Space/Services

  • Use of the kitchen area and first floor of kennel building – $30 per day
  • Use of upstairs meeting room/bedroom – $65 per day/night
  • Use of on-site private bedroom suite (licensed B&B – but we do not serve breakfast; dogs permitted, king bed, refrigerator, microwave, wi-fi, cable TV, non-smoking, separate fenced-in area – $75 per night
  • Setup and cleanup services – $200 per trial period; includes setting the coordinates for the first course and marking off crating area, trash removal, setting parking spaces as per club’s request and returning the facility to pre-trial status
  • Kennel runs available through Bella Vista as space permits – $20 per day; can be used to house multiple dogs during an event – contact Bella Vista directly for reservations

Area Accommodations that Accept Dogs

General Information that Applies to All Locations

  • You are required to clean up after your dog at all of these facilities.
  • All dogs must be on lead.
  • Do not leave dogs unattended inside motel/hotel rooms.
  • Please crate your dogs while in motel/hotel rooms.
  • The future for using these facilities for all dog sports is in your hands.
  • Please do not damage any rooms or their surrounding areas.
  • Your cooperation will ensure the future availability of the area motels.
  • BVTC does not guarantee availability at these motels.
  • Any locations listed in the premium used by exhibitors are considered part of the show grounds, and exhibitors are subject to disciplinary actions for any incident that happens on these properties.

Hotels and Motels

Click any hotel or motel name to view its website.

NameAddressCity/State/ZIPPhonePet FeeDetails
Best Western Plus Harrisburg East1344 Eisenhower Blvd.Harrisburg, PA 17111717-985-1600$50 deposit, $20 per night80 lbs. max
Best Western Plus New Cumberland702 Limekiln RoadNew Cumberland, PA 17070717-774-4400$20 per dog per dayMax. 2 pets
Best Western Premier800 E. Park Dr.Harrisburg, PA 17111717-561-2800$20 per dog per dayMax. 2 pets, 80 lb. max
Budget Inn Harrisburg110 Limekiln RoadNew Cumberland, PA 17070717-774-1100$10 per nightMax. 2 pets, 30 lb. max
Clarion Hotel and Conference Center Harrisburg West148 Sheraton Dr.New Cumberland, PA 17070623-432-0765$25 per nightMax. 2 pets, 50 lb. max
Comfort Inn and Suites York2250 N. George St.York, PA 17406717-699-1919$20 per pet, per nightMax. 2 pets, 50 lb. max
Country Inn and Suites Harrisburg West4943 Gettysburg RoadMechanicsburg, PA 17055717-796-0300$25 per pet per night
Days Inn New Cumberland353 Lewisberry RoadNew Cumberland, PA 17070717-561-2800$15 per pet, per night
Days Inn York334 Arsenal RoadYork, PA 17402717-845-5671$20 per dog, per day
Econo Lodge York222 Arsenal RoadYork, PA 17406717-843-9970$10 per pet, per nightMax. 2 pets, 25 lbs. per pet
Hampton Inn Harrisburg West4950 Ritter RoadMechanicsburg, PA 17055717-691-1300$50 per stayMax. 75 lbs.
Holiday Inn Express Harrisburg South190 Beacon Hill Blvd.New Cumberland, PA 17070717-774-6400$25 deposit, $25 per nightMax. 2 pets
Homewood Suites Harrisburg West5001 Ritter RoadMechanicsburg, PA 17055717-697-4900$75Max. 75 lbs.
La Quinta Harrisburg Airport990 Eisenhower Blvd.Harrisburg, PA 17111717-939-8000Free
La Quinta New Cumberland130 Limekiln RoadNew Cumberland, PA 17070717-774-8888Free
La Quinta York1405 Kenneth RoadYork, PA 17408717-767-2400Free
Motel 6 Harrisburg Hershey South200 Commerce Dr.New Cumberland, PA 17070717-774-8910FreeMax. 2 pets
Motel 6 Harrisburg West381 Cumberland Pkwy.Mechanicsburg, PA 17055717-766-0238FreeMax. 2 pets
Motel 6 York323 Arsenal RoadYork, PA 17402717-846-6260FreeMax. 2 pets
Motel 6 York North125 Arsenal RoadYork, PA 17406717-843-8181FreeMax. 2 pets
Park Inn Harrisburg West5401 Carlisle PikeMechanicsburg, PA 17055717-697-0321$50 per stay
Red Carpet Inn351 Lewisberry RoadNew Cumberland, PA 17070717-774-1310$15 per pet, per night
Red Roof Harrisburg/Hershey950 Eisenhower Blvd.Harrisburg, PA 17111717-939-1331Free1 pet per room
Towneplace Suites Harrisburg West4915 Ritter RoadMechanicsburg, PA 17055717-691-4100$15 per pet per nightMax. 2 pets
Wingate by Wyndham Mechanicsburg385 Cumberland Pkwy.Mechanicsburg, PA 17055717-766-2710$25 per pet per nightMax. 2 pets, 75 lb. max
Wyndham Garden York2000 Loucks RoadYork, PA 17408717-846-9500$25 per nightMax. 2 pets

Bed and Breakfast Establishments

Click any B&B’s name to view its website.

NameAddressCity/State/ZIPPhonePet Fee/Notes
Bear House B&B1475 Copenhaffer RoadDover, PA 17315717-266-5253
The Garden House350 Maple St.Manchester, PA 17346717-266-6205Cats present; crating needed; small dogs only

RV/Camping Locations

Click any location’s name to view its website. Note:  Limited RV spots are also available at Bella Vista Training Center. Learn more about RV parking at Bella Vista here.

NameAddressCity/State/ZIPPhoneDetailsPet Fee/Notes
Conewago Isle Campground6220 Big Mount RoadDover, PA 17315717-292-719140/45 full-hookupFree (RV/tent sites only)
Gettysburg Farm RV Campground5200 Big Mount RoadDover, PA 17315717-292-7191Varies2-night minimum on weekends
Harrisburg East Campground1134 Highspire RoadHarrisburg, PA 17111717-939-4331Free
River Pointe Campground/Marina360 Water St.Goldsboro, PA 17319717-576-7753VariesFree (RV sites only)
Walmar Manor125 Walmar ManorDillsburg, PA 17019717-432-452325 tent, 38 RVAllowed; free for cabins and sites

Forms and Contracts

Dog Boarding Forms

Westie Purchase Forms

These are copies of the forms you will sign on-site when you purchase a Westie from Bella Vista. They are for reference only; you do not need to print them or fill them out in advance. Learn more about our Westies here.